AI that learns from your events.
The highest value of Openevent is that it centralises all your event management data in one place. Because everything lives there, tickets, payments, budgets, staff, calendar, emails, clients, the AI has full knowledge of your business. The more you use Openevent, the smarter it gets.
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An email inbox that drafts in your voice.
Openevent contains a fully fledged email inbox, equivalent to Outlook or Gmail, built directly into the platform. Connect multiple accounts, team or personal.
Inside every email, a chat bar lets you give natural language prompts, "respond to this email", "ask about dietary requirements", "decline politely", and the AI immediately drafts the reply in context.
Because the AI is platform-wide, it knows your upcoming events, payment statuses, terms and conditions, products, packages and clients. The more data lives in Openevent, the more useful the AI becomes.
One unified inbox. Many accounts behind it.
Connect the venue inbox, your personal account, and any team aliases, all inside Openevent. One unified surface for everything, with the AI drafting in the right voice for each account. A genuine differentiator for multi-venue operators.
- Liveevents@mainstage.exampleVenue inbox · voice: warm, professional
- Liveriver@more-life.chPersonal · voice: direct, casual
- Liveteam@mainstage.exampleTeam alias · voice: shared signature
Reply within minutes. Win 7× more.
Especially powerful for hotels, conference venues and corporate event organisers receiving large volumes of incoming event request emails every day.
Studies show that responding within one hour gives a 7× higher chance of winning the client, but in reality, teams respond too slowly because they are caught up in day-to-day operations.
Openevent solves this by automating the entire response process. You set your conditions, packages and products once. The AI then handles incoming requests in one of two modes: full autopilot (no human needed) or draft mode (AI prepares, human reviews and sends).
It knows what's booked. And what's not.
The AI works against your live calendar, never proposing a date that is already taken or overlapping with another booking.
Reads booked, tentative and blocked dates in real time.
Selects the right package and products based on the request.
Generates and sends the offer link, watches for acceptance.
Creates the event in your calendar as lead, option or confirmed.
Optionally proposes and books in-person visits for the client.
Replies in the language of the original message, DE, FR, IT, EN.
It grows with you.
The longer Openevent is used, the more context the AI builds about the business. It starts making proactive comparisons, what events performed well, what didn't, where to focus energy.
It surfaces recommendations and forecasts to help the organiser grow, not just manage. Step by step, it takes over more of the work.
Some capabilities are live today, others are actively in development. We frame this honestly: this is the direction Openevent is built toward.
Every event feels one-of-a-kind, yet the work behind it often follows the same patterns. We at Openevent are building an AI that recognises those patterns, adapts to your venue, and supports you as your digital event manager at every step.
Stay on top of your events
The event detail view is the operational core of Openevent, the single place where everything about an event lives. Fully modular: no clutter, no fixed structure, just what matters.
Common questions
- Yes. Set the AI to draft mode and every reply waits for your review. Switch to autopilot when you trust the result.
- It replies in the language of the incoming request. Today: DE, FR, IT, EN.
- Yes, when enabled, it can offer visit slots from your calendar and book them directly when the client picks one.
- Your data stays in your Openevent workspace. We use enterprise-grade providers and never sell your data. Full details in our privacy policy.
- It learns from your venue, your past replies, your knowledge base and your event details, so answers sound like your team rather than a generic bot. You set the tone and the boundaries.
- It won't guess. When a request is unclear or falls outside what it knows, it leaves the reply as a draft and flags it for a human instead of sending something wrong.
- No. Openevent uses enterprise AI providers under commercial terms, and your data is never used to train their models, it's only used to handle your own requests.
Let the AI run your inbox tonight.
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