Easily create tasks for you and the team.
Assign, track, and close tasks directly inside each event. No separate project tool. No context-switching.
Event-scoped, not a global to-do list.
Tasks are event-scoped. Open an event, see the task list for that event, not a global to-do list.
Assign to team members, set due dates, track completion. At a glance: done, overdue, still open.
Save common task lists as templates per event type or venue, then apply them with one click to a new event.
Every open task, on one screen.
Cross-event task view: all open tasks across upcoming events, filtered by team member or due date.
Useful for managers running multiple events in parallel.
Completion rates per event, per person and per recurring task are surfaced as part of Reports.
The list almost every event manager has, somewhere.
These are the follow-ups that get forgotten in spreadsheets, group chats and the back of someone's head. Save them as a template once, apply them to every event.
Catering, DJ, florist, AV, usually 3 days out, sometimes 3 hours.
Headcount, dietary requirements, table count, the last update before the kitchen.
Guest list, VIP entrance, capacity, policy notes.
Or in your case, sync it to the Crew App, the day before, not the day of.
Final invoices, deposits, balance, chase or pay.
Client follow-up within 48h. Templates that don't read like templates.
Tickets sold vs. checked in, bar take, hours worked, deposits banked.
What worked, what didn't, written into Notes for next time.
Tasks, notes, documents, what goes where.
Three places on every event. Tasks are what you do; notes are what you know; documents are what you keep.
Things to do before, during or after the event. Assignable, due-dated, ticked off.
Briefings, preferences, lessons learned. Things to remember about the event itself.
Invoices, offers, contracts, certificates. Filed automatically when paid or signed.
Stay on top of your events
The event detail view is the operational core of Openevent, the single place where everything about an event lives. Fully modular: no clutter, no fixed structure, just what matters.
Common questions
- Because event tasks die in separate tools. Linking tasks to the event keeps them visible alongside the rest of the work, and means run-of-show templates can include them.
- Yes. Save a task list as a template per event type or venue, then apply it with one click.
- Yes. Assign each task to a team member with a due date, add comments, and everyone sees what's theirs across every event, so nothing slips between people.
- The system does the chasing. Assignees are notified of their tasks and deadlines, so you stop being the human reminder for your own team.
Get every task done, without the chase.
Free to register · free to use · 1%* only on processed payments.